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Administrative Associate, Geneva

Switzerland, Geneva, Geneva
Letztes Update 2023-12-02
Läuft ab 2023-12-01
ID #1928480524
Administrative Associate, Geneva
Switzerland, Geneva, Geneva,
Geändert November 18, 2023


Description and will be considered for the screening, shortlisting and selection of candidates.Desired Candidate Profile Excellent working knowledge of ERP systems for finance, HR and planning.Excellent working knowledge of UNHCR/UN Administrative policies and procedures.Demonstrated ability to learn and adapt to fast changing technological environment and proficiency in Microsoft suites.Demonstrated ability to plan and organize their work to meet strict deadlines.Required languages (expected Overall ability is at least B2 level): English,,Desired languagesFrench,,Operational contextNature of Position:The Administrative Associate will report to the Senior Resource Manager in the Director’s Office within the Division of External Relations (DER). This role is responsible for activities pertaining to General Admin and Finance in DER. The incumbent should have very good knowledge in Finance, and general administration. S/he will also be working closely with the administrative assistants in the Division and liaising with the various units in DHR, & Finance team. The incumbent will:- Assist with the processing of payments pertaining to Low Value Procurements and liaises with DFAM and SMS for PO related payments.- Supports the SRM with issuance of travel related AIs and ensures compliance with policy.- Support the Division with the recruitment of affiliate workforce by advertising positions and organizing interviews;- Assist with the onboarding formalities for new staff & affiliate workforce colleagues- Monitor the leave & absence records of all affiliate personnel;- Act as back up during the absence of the Snr. HR Associate;- Support the Director’s Office team with various tasks as and when required.The incumbent will assist the Senior Resource Manager with the creation of requisitions, purchase orders, and processing of payments in the Cloud ERP. Living and Working Conditions:The position is based in the Director’s Office in the Division of External Relations at Headquarters. While the living conditions in Geneva are excellent, working at Headquarters can involve significant levels of stress and demands that at times exceed the reasonable capacities of the team.Additional QualificationsBU-PeopleSoft EPM/Budget, IT-Computer Literacy, SC-UN/UNHCR Procurement Rules and Procedures, UN-UN/UNHCR Administrative Rules, Regulations and ProceduresBusiness Administration - Other, Finance - Other, Human Resources - Other, Office Management - OtherCompetenciesAccountability, Analytical thinking, Change capability & adaptability, Client & results orientation, Commitment to continuous learning, Communication, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaborationUNHCR Salary CalculatorCompendium Additional InformationShortlisted candidates might be required to sit a test.Functional clearanceThis position doesn't require a functional clearance


Auftragstyp: Vollzeit
Vertragstyp: Dauerhaft
Gehaltsart: Monatlich
Besetzung: Administrative associate

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