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Human Resources Office Administrator

Letztes Update 2025-02-11
Läuft ab 2025-03-11
ID #2587490764
80,000 CHF
Human Resources Office Administrator
Switzerland, Genf, Genf,
Geändert February 4, 2025

Beschreibung

Direct message the job poster from Boréal Coffee Company

A dynamic and growing Swiss specialty coffee roaster and coffee shop chain operator is looking for an HR Manager and Office Administrator.

You would be joining a team with big aspirations and be heavily involved in all aspects of the business, serving as a key interface between the office, coffee shops, and roasting operations.

This Geneva-based position is conceived as a part-time role (approx. 50-80%) with potential to take on additional responsibilities.

The successful candidate is likely to have / be:

  • Min of 3 years of experience in a similar role in gastronomy / hospitality
  • Familiar with the sector-specific rules and regulations
  • A good written and verbal communicator in French and English; German a plus
  • Familiar with and proficient in using enterprise software for HR, bookkeeping, and productivity – especially payroll and scheduling applications; knowledge of Bexio a plus
  • Organised, detail-oriented, flexible, and keen to learn
  • Have a passion for coffee
  • A degree in business, finance, or hospitality a plus

Role specifics:

HR Manager:

  • Be responsible for talent acquisition, deployment, development, and day-to-day HR management
  • Lead and drive the hiring process for both Geneva and Zurich teams
  • Refine / define roles and develop training plans for each role and staff member
  • Develop and keep up to date the Boreal HR Staff Handbook
  • Manage all paperwork related to HR
  • Ensure compliance with CCNT rules
  • Liase with the relevant authorities for permits, tax, insurance, etc.
  • Keep track of and manage team holidays, bank of hours, sick leave, etc.
  • Keep rota planning software (Planday) up to date
  • Prepare the payroll and monthly staff KPIs for Management
  • Manage timesheets and payslips

Office Administrator:

  • Document and Contract and Systems Management: Guardian and manager of the company’s contracts, permits, documents, including keeping back office system up to date (add new products, update pricing, etc.); owning the action calendar (e.g., renewal reminders); keeping digital and physical filing systems
  • Book Keeping: Interface with bookkeeper and validate invoices for payment; check shops' orders/delivery notes against invoices
  • Procedures Compliance: Communicate and ensure compliance of the shops with administrative tasks, including document management, admin rules, cash management, inventory taking, etc.; conduct audits in each shop (in Geneva)
  • Internal Communication: Communicate to the shops important messages from the ‘Bureau’, e.g., price changes, new suppliers, new products, new joiners
  • Shop Support: Support the shops with organizing repairs/maintenance beyond the scope of the shop manager/team, and any paperwork or logistical backing for projects; place international orders
  • Outside World Interface: Be the primary day-to-day contact for various authorities and counterparts – such as CCNT, health inspectors, tax, planning authorities, and regies. Responsible for processing and directing incoming communication – mail, email, telephone, and following up
  • Office Calendar: Scheduling and calendar management, including travel plans

Seniority level

  • Mid-Senior level

Employment type

  • Full-time

Job function

  • Human Resources

Industries

  • Food and Beverage Services
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Jobdetails

Auftragstyp: Vollzeit
Vertragstyp: Dauerhaft
Gehaltsart: Während des Jahres
Besetzung: Human resources office administrator
Mindest. Gehalt: 30000

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