The
international single-family office Wille Finance
is based in Switzerland with offices in Zurich and Zug. Founded in 2007, we have grown into a team of 30 dynamic professionals with an investment focus in Real Estate, Listed Assets, and Private Equity.
Are you an organizational talent with a passion for making things run smoothly? Do you enjoy taking initiative, working with people, and creating an environment where everyone can thrive?
For our
Zurich office
we are looking for an:
Office Manager /Team- & Client Assistant
(100%)
Main responsibilities:
Support the team, management and key client in different projects
Provide support to the Personal Assistant of key client, with occasional 24/7 availability
Property Management: liaise with staff, suppliers and third parties
Organize office operations and procedures, manage databases
First point of contact for phone calls, correspondence and queries in general in German and English
Schedule & attend meetings if needed and be responsible for the minutes
Make travel arrangements, manage expenses and petty cash
Organize company events (e.g. Summer & Xmas Party)
Order, negotiate and maintain office supplies, stationery and IT equipment as needed
Oversee IT matters in collaboration with our external IT partner
Required Skills & Assets:
Min 3 years’ proven experience as an assistant or in a similar role
High level of commitment, discretion and confidentiality
Proactive mindset, with the ability to add value to day-to-day work and projects
Hands‑on mentality with strong prioritization skills
Initiative and anticipation of needs
Attention to detail and problem‑solving skills
Team player and great interpersonal skills
Excellent communication skills in German and English
Driver’s licence (preferably with own car)
What we offer:
Be part of a dynamic team with flat hierarchy and excellent team spirit
Hands‑on job with active involvement in operations and projects - where you can truly shine
High degree of autonomy and opportunity to build up knowledge and experience
Supportive with individual development (further educations, languages, etc.)
Interested?
We’d love to hear from you —
apply now
and become part of our great and international team at Wille Finance!
